Administrative Assistants Job Listings

Workable

Admin Assistant

Qiddiya Investment Company is looking for a proactive Admin Assistant to join our vibrant team and contribute to the success of our innovative projects. In this role, you will be responsible for providing essential administrative support to ensure smooth operations within the company. Your organizational skills and attention to detail will help maintain efficiency and productivity across various departments. As an Admin Assistant, you will engage in a range of tasks from managing schedules and communications to assisting with project coordination. Your friendly demeanor and professional attitude will make you a vital part of our organization. Key Responsibilities Provide general administrative support to team members, including managing calendars, scheduling meetings, and coordinating travel arrangements. Assist in the preparation of documents, reports, and presentations while ensuring accuracy and adherence to company standards. Answer and direct phone calls, manage incoming and outgoing communications, and maintain a positive and professional company image. Organize and maintain filing systems, both electronic and physical, ensuring easy access to important documents. Support the coordination of team meetings and events, including logistics, agenda preparation, and note-taking. Monitor and order office supplies, ensuring that all necessary resources are available for team members. Act as a point of contact for internal and external stakeholders to facilitate effective communication. Assist with special projects and initiatives as directed by supervisors or team leads. Requirements Bachelor’s degree in Business Administration or related field 1-2 years of experience in an administrative support role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Riyadh Saudi Arabia

Negotiable Salary

Executive - Admin Assistant63360107467521111

Workable

Executive - Admin Assistant

At Six Flags & AquArabia Qiddiya City, The Executive - Admin Assistant is responsible for assisting the Division leader with a variety of tasks and projects. Additionally, this position assists other team members as needed. Collective ▪ Comply with the Six Flags Qiddiya’s code of conduct and ethics ▪ Promote the Six Flags Qiddiya vision, mission, values and model desired behaviors ▪ Promote Six Flags Qiddiya and spread its culture ▪ Commit to Six Flags Qiddiya’s rules and regulations ▪ Perform tasks as directed in the pursuit of the achievement of organizational goals ▪ Share with team know-how and encourage their development Job-Specific ▪ Provide day-to-day in administration support ▪ Answer high volume of incoming calls to the Line Manager ▪ Provide reporting and report analysis for the Line Manager and the Assigned Department ▪ Sort incoming mail. Prioritize and route outgoing items to department mailboxes. ▪ Ensure needed materials are prepared for any meetings or special events. ▪ Coordinate and maintain relationships with other Park Department heads ▪ Prepare Minutes of Meeting. ▪ Prepare various reports. ▪ Develop Power Point Presentations when needed. ▪ Maintain the Department filing system and archiving of all data. ▪ Maintain any requests for the Line Manager. ▪ Order and maintain office supplies. ▪ Coordinate travel arrangements for department personnel to include the completion of expense reports for Line Manager. ▪ Handle Guest Concerns, inquiries, compliments, and complaints. ▪ Provide administrative support to include drafting emails and written correspondence. ▪ Ensuring that the Record Policy is adhered to. ▪ Create and maintain the park duty schedules. ▪ Take and distribute notes from Line Manager in staff meetings. ▪ Other duties as assigned. Requirements Education Bachelor’s degree in business administration, Office Management, or Diploma in similar field. Experience 0-2 years of experience in a similar role. Skills Computer Skills: Advanced in Microsoft Office Tools. Languages: Fluent in English and Arabic. Advanced knowledge of contracts cycle end to end and archiving. Core Competencies Self-Actualization & Fulfilment: Proficiency Level – MEDIUM. Team Synergy & Development: Proficiency Level – MEDIUM. Entrepreneurial Mindset & Drive: Proficiency Level – MEDIUM. Business Acumen & Diligence: Proficiency Level – MEDIUM.

Riyadh Saudi Arabia

Negotiable Salary

Executive - Operations Administration (Saudi National Only)63369942513409112

Workable

Executive - Operations Administration (Saudi National Only)

The Executive – Operations Administration will support the daily operational and administrative functions of the Park Operational departments. This role focuses on document control, scheduling, procurement support, and general administration to ensure smooth coordination and compliance across all areas. JOB-SPECIFIC General Administration: • Provide day-to-day administrative support to the department. • Organize and maintain physical and digital records. • Assist in preparing reports, presentations, and communication materials. Document Management: • Assist in managing operational documents and ensure they are up to date. • Help maintain version control and proper filing of SOPs and checklists. • Support the implementation of document control processes. Team Coordination: • Help maintain attendance records and shift schedules. • Support the onboarding process for new team members. • Coordinate leave requests and basic HR-related documentation with HR and team members. Procurement & Inventory Support: • Assist in raising purchase requests and tracking approvals. • Monitor inventory levels and notify the Assistant Manager when reordering is needed. • Help coordinate with suppliers and follow up on deliveries. Quality & Audit Support: • Support the preparation and filing of audit documentation. • Assist with tracking compliance within the Quality Management System (QMS). • Help identify minor gaps or issues and report them to the Assistant Manager. Smart Park System Assistance: • Update templates and entries in the Smart Park Management System as directed. • Coordinate data input and system-related reports under supervision. Requirements Education: High School Certification Any certificates on management preferred but not essential Experience: Theme Park experience essential Minimum 1-2 years of experience in a similar administrative or operations role. Familiarity with document management systems, workflow automation tools, or procurement software can be a significant advantage. Experience in working with quality management principles and methodologies. Experience working with procurement software and managing purchase orders. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Skills: Strong organizational and planning skills Excellent analytical and problem-solving skills. Strong attention to detail and accuracy. Excellent communication, interpersonal, and organizational skills. Core Competencies: Self-Driven and able to work under pressure Must show strong interest in looking at operational details and work with all levels of ages, nationalities, and gender Abilities to work under pressure and independently

Riyadh Saudi Arabia

Negotiable Salary

Associate - Administration Operations63369906224259113

Workable

Associate - Administration Operations

The Associate - Administration Operations at Six Flags Qiddiya City and Aquarabia will contribute to the overall efficiency of the operating admin team by assisting in various administrative tasks that support operational functions across departments. This position involves maintaining organized documentation, scheduling meetings, tracking inventory supplies, and providing vital support to facilitate seamless administrative processes. Key Responsibilities: Assist in the management of operational documents, ensuring accuracy and accessibility. Help prepare reports and presentations as needed for team meetings and departmental updates. Support the team in maintaining schedules, records, and filing systems. Coordinate the procurement process, including raising purchase requests and tracking order fulfillment. Assist with inventory management and supply tracking, ensuring the availability of necessary resources. Participate in audits and compliance checks by gathering documentation and data. Provide general administrative support to the operations team as required. Requirements Education: High School Certification (or equivalent) required. Experience: 1-2 years of experience in an administrative or operations role preferred. Experience in the hospitality or entertainment industry is a plus. Skills: Strong organizational and multitasking abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication skills. Attention to detail and ability to maintain accuracy in documentation. Core Competencies: Proactive and self-motivated approach to tasks. Ability to work under pressure and meet deadlines. Strong interpersonal skills to work effectively with diverse teams.

Riyadh Saudi Arabia

Negotiable Salary